How to Convert Text Case in Microsoft Word

If you've ever typed a full page in the wrong capitalization, don't panic. Microsoft Word includes built-in tools to change text case instantly. You can switch between uppercase, lowercase, sentence case, title case, and more — without retyping.

This guide shows you step by step how to convert text case in Word.

Why Change Text Case in Word?

• Fix mistakes: Correct text typed in ALL CAPS or all lowercase.
• Format titles: Apply title case to essays, articles, and reports.
• Save time: Change whole paragraphs instantly.
• Professional look: Ensure consistent, clean formatting.

Method 1: Using the Change Case Button

1. Highlight the text you want to change.
2. Go to the Home tab.
3. In the Font group, click the Change Case (Aa) button.
4. Select one of the following:
   • Sentence case
   • lowercase
   • UPPERCASE
   • Capitalize Each Word (Proper Case)
   • tOGGLE cASE (inverts current case)

Method 2: Using Keyboard Shortcuts

For faster editing, use shortcuts:

• Windows: Select text and press Shift + F3 to cycle through sentence case, UPPERCASE, and lowercase.
• Mac: Use fn + Shift + F3.

Example:

Input: this is a test

After pressing Shift + F3: This Is A Test → THIS IS A TEST → this is a test

Method 3: Using Online Tools Alongside Word

Word covers the basics, but if you need styles like Title Case (APA style) or Alternating Case, you can:

1. Copy your text from Word.
2. Paste it into our free Case Converter Tool.
3. Select the style you want.
4. Paste it back into your Word document.

Internal Links

Want all caps? Try our Small to Capital Letter Converter.

Need headlines? Use the Title Case Converter.

Fix Caps Lock mistakes with the Uppercase to Lowercase Tool.

FAQ

1. Does Word have a built-in case converter?

Yes, the Change Case button and Shift + F3 shortcut handle this.

2. Can I change case for multiple paragraphs at once?

Yes, highlight them all before applying the case change.

3. What is Toggle Case in Word?

It inverts capitalization, turning tHIS iS a tEST into This Is A Test.

4. Is title case available in Word?

Yes, "Capitalize Each Word" works, but true Title Case (APA style) may require an online tool.

5. Can I undo a case change in Word?

Yes, press Ctrl + Z (Windows) or Cmd + Z (Mac).

6. Does changing case affect formatting like bold or italics?

No, only the letters change.

7. Can I change case in Word on mobile?

Yes, but the mobile app has limited options.

8. How do I apply sentence case in Word?

Use the Change Case menu and select "Sentence case."

9. Can I use case conversion in Word templates?

Yes, it works in any Word document.

10. Is there a way to automate case changes?

Yes, you can create Word macros or use external tools.

Final Thoughts

Microsoft Word makes it easy to switch between lowercase, uppercase, and other capitalization styles. Whether you use the Change Case button, the Shift + F3 shortcut, or an online tool for more advanced options, you can format your text in seconds and keep your documents professional.