How to Use a Case Converter in Excel (Step by Step)

When working with spreadsheets, it's common to receive data in inconsistent capitalization. Some names might be in ALL CAPS, others in lowercase, and some mixed. Instead of manually fixing each entry, you can use Excel's built-in case converter functions to instantly format text.

In this guide, we'll walk through step-by-step methods to convert text case in Excel.

Why Convert Case in Excel?

• Consistency: Keep names, titles, and data formatted neatly.
• Readability: Proper case makes reports easier to read.
• Professionalism: Clean capitalization improves presentation.
• Efficiency: Save time compared to manual editing.

Step 1: Convert Text to Uppercase

Use the UPPER() function.

Formula:

If cell A1 contains excel case converter, the formula will return:

EXCEL CASE CONVERTER

Step 2: Convert Text to Lowercase

Use the LOWER() function.

Formula:

If cell A1 contains EXCEL CASE CONVERTER, the formula will return:

excel case converter

Step 3: Convert Text to Proper Case

Use the PROPER() function.

Formula:

If cell A1 contains excel case converter, the formula will return:

Excel Case Converter

Step 4: Apply Formulas to a Range

1. Insert a new column next to your data.
2. Apply the formula (UPPER, LOWER, or PROPER).
3. Drag the formula down to cover the full column.
4. Copy the results.
5. Right-click → Paste Values to replace the original text.

Step 5: Using Online Tools with Excel

Sometimes you want more advanced options like Sentence Case or Title Case that Excel doesn't support directly. In that case:

1. Copy your Excel text.
2. Paste into our free Case Converter Tool.
3. Select "Sentence Case" or "Title Case."
4. Copy the result back into Excel.

Internal Links

Want a quick fix for ALL CAPS? Try our Uppercase to Lowercase Converter.

Need headlines? Use our Title Case Converter.

Explore all options in the Change Case Tool.

FAQ

1. Can Excel change text case automatically?

Yes, with formulas like UPPER, LOWER, and PROPER.

2. What is the difference between PROPER and Title Case?

PROPER capitalizes every word. Title Case follows headline rules and leaves small words lowercase.

3. How do I convert multiple rows at once?

Drag the formula down to apply it across a range.

4. Can I replace original text with converted text?

Yes, copy the results and paste them as values.

5. Does Excel have a Sentence Case function?

No, but you can use VBA or an online converter.

6. Can I combine case conversion with other formulas?

Yes, you can nest UPPER, LOWER, or PROPER inside other functions.

7. Does case conversion affect numbers?

No, only letters are changed. Numbers and symbols remain the same.

8. Can I convert case in Excel on Mac?

Yes, the same formulas work in Excel for Mac.

9. Is there a shortcut for changing case in Excel?

No built-in shortcut, but you can use formulas or VBA.

10. Can I use a case converter add-in for Excel?

Yes, there are free add-ins available, but formulas are usually enough.

Final Thoughts

Using a case converter in Excel makes data cleaner and more professional. Whether you use UPPER, LOWER, or PROPER, these functions save time and keep your spreadsheets consistent. For more advanced styles like Sentence Case, pair Excel with our free online case converter tool.